COVID-19 Situation Reports

The data to be collected under this Notice is that information that is urgently required by the NHS to understand the demands COVID-19 is placing across the health care sector nationally.

It is that information that does not already exist or must be collected in a more timely and efficient manner if it is to provide the insight needed to enable the NHS to coordinate resources and services appropriately.

The collective data collection is broken down across a number of distinct Situation Reports (SitReps).

These reports cover different service settings and provider types but taken as a whole provide the information required by the NHS nationally, at this point in time.  The current reports are:

• COVID-19 Daily Patient Discharge SitRep
• COVID-19 Daily NHS Provider MHLDA SitRep
• COVID-19 Weekly Independent Provider SitRep
• COVID-19 Daily Independent Provider MHLDA SitRep
• COVID-19 Weekly NHS Provider SitRep
• COVID-19 Weekly Community Discharge SitRep
• COVID-19 Community Health Services SitRep
• COVID-19 NHS Staff Lateral Flow Testing SitRep

All SitReps are aggregate flows of activity data.  Following collection by NHS Digital, SitReps are provided to NHS England for analysis, and then onto the Emergency Preparedness Resilience and Response (EPRR) Unit hosted by NHS England.

This Notice is served on:

• NHS acute trusts
• NHS ambulance trusts
• NHS community and mental health trusts
• NHS commissioned independent hospitals
• NHS commissioned community inpatient service providers
• NHS community health service providers

Individual SitReps have started at various times since 20 March 2020. 

The collection of data for each relevant SitRep will continue until such time as the SitRep is withdrawn. The additional or removal of a SitRep will be notified through an update to this Notice.

11 July 2023: This Notice has been updated to remove the COVID-19 Long COVID Assessment Clinic Activity SitRep. 

12 June 2023: This Notice has been updated to remove the NHS Provider Daily SitRep. In addition, the templates for the NHS Provider Weekly, the NHS Staff LFT and the Long COVID SitReps have changed as questions have been taken out. It is also noted that the Community Daily Discharge collection has changed frequency to weekly. All sample templates for current SitReps have been refreshed on this page.

29 September 2022: This Notice has been updated to remove the Covid-19 Daily 111 Staff SitRep. In addition, the template for the COVID-19 Daily Community Discharge SitRep has been restructured to allow a logical flow of the weekly questions, with some data items removed and some added. Finally within the Community Health Services SitRep, question 3 has been changed to allow users to leave rows blank where only a limited number of reasons could be recorded. Data submitters have been notified of these changes.

7 July 2022: This Notice has been updated to reflect removal of questions in the Daily Community Discharge, Daily Patient Discharge and Weekly NHS Provider SitReps. In addition, there is updated guidance in relation to NHS Staff LFT and a technical change to the Long COVID Assessment Clinic Activity template to remove macros. Finally, the Community Health Services SitRep has had one new question added, 4 questions removed and definitions and values changed in 2 questions. Data submitters have been notified of these changes.

25 April 2022: this Notice has been updated to introduce template changes to the Long Covid Assessment Clinic Activity SitRep removing 3 data items (both adult and paediatric).

3 March 2022: this Notice has been updated to introduce template changes to 2 sitreps: Daily Patient Discharge; Community Daily Discharge. Data submitters have been notified of these changes.

18 January 2022: this Notice has been updated to introduce template changes to 3 sitreps: Weekly ISP Activity; Daily ISP MHLDA Activity; Daily NHS MHLDA Activity. Data submitters have been notified of these changes.

8 December 2021:  this Notice has been updated to introduce template changes to the Weekly NHS Provider SitRep and the Weekly Independent Provider SitRep. In addition, the version number of the most current template has been added.

22 October 2021: this Notice has been updated to remove the COVID-19 Weekly Mobile CT Scanners SitRep which has been retired. 

14 September 2021: this Notice has been updated to remove the CHC Deferred Assessments SitRep which has been retired. In addition, the ISP Daily SitRep has been removed as provision has been made within the ISP Weekly SitRep to submit the daily breakdowns on a weekly basis.

9 August 2021:  changes have been made as follows:

• COVID-19 Weekly Independent Provider SitRep – redesigned to show a breakdown of data per site and Commissioner.
• COVID-19 Daily 111 Staff SitRep – change from daily reporting to weekly reporting with a daily breakdown.
• COVID-19 Daily NHS Provider SitRep – added questions on primary diagnosis.
• COVID-19 Daily Community Discharge SitRep – added more pathway locations.
• COVID-19 Daily Patient Discharge SitRep – added more pathway locations.

12 January 2021: This Notice has been updated to add new SitReps for Staff Lateral Testing and Long COVID Assessment Clinic Activity. These apply to Acute, Ambulance and Mental Health trusts, and NHS providers of long covid (post-COVID-19) clinic services.

17 November 2020: This Notice has been updated to add a new SitRep for Community Health Services. This applies to all NHS funded providers of community health services.

16 September 2020: This Notice has been updated to add a new SitRep for CHC Deferred Assessments. This applies to Clinical Commissioning Groups.